ENSURE YOU HAVE A CLEAR-CUT TRAVEL POLICY SET UP
A well-defined travel policy is a significant (and cost-effective) manner of effective travel management. A specified travel policy should outline clearly stipulated guidelines for all employees in terms of responsibilities and while traveling; travel arrangements and travel expenses accommodation.

There are always a numerous factors to think about when compiling a travel policy for your company.

Although cost-effectiveness is a significant requirement, it is essential that you don't jeopardies the safety and quality of travel service, in addition to compromise on travelling employees' travel needs. Provide a small selection of options that allow employees to pick one which suits them the best. You can avoid unnecessary compromise even further by letting employees offer their thoughts and/ opinions through the decision-making process.

Always ensure that you usually have your employees' up-to-date contact details readily available, in the event of emergencies.

Responsibility regarding expenses - personal, business, leisure etc. - must often be clearly and precisely set out.

GET A GRIP ON TRAVEL TECH
Travel planning has undoubtedly been revolutionised by the rise of online booking apps. The problem with the increase in availability of such tools is choosing which one to utilize for your business travel planning.

A good option is to truly have a 'personalised' online booking tool that's been custom made according for your requirements business' particular travel policies and needs. Although having your own personal travel tech has its advantages - such as for example to be able to increase efficiency with built-in approval processes and managing your travel whenever you want - there are always a few disadvantages that should be noted. The initial designing and assembly, in addition to the continued administration, of a custom online booking tool could be rather steep. Another drawback is that all the research necessary is likely to be your responsibility. It begs the question perhaps the convenience may be worth the necessary effort and cost.

A terrific option would be to make use of a travel management company (TMC). Dealing with a TMC means acquire a skilled travel management asset that is a devoted travel manager. A vacation manager can assist you to make the best travel decisions, based in your unique business requirements. Further benefits include assistance with numerous other details, such as for example VISA applications; arranging ground transport; arranging Forex and taking care of travel emergencies.

The smart choice should be to use a variety of the two. The advantages of TMCs are clear and they often have an on the web booking tool that companies can use. In this manner you get best of both - the convenience and control of managing your travel bookings yourself, in addition to the average person support and assistance with harder and/ or time-consuming processes.

ENSURE TRAVELLING EMPLOYEES' SAFETY
Although business travel is an important and probable part on most businesses, is doesn't come without risks. An organization includes a duty of care to its employees. This means it includes a legal (and moral) obligation to elude risk of injury to an employee during a business trip, as much as possible. The onus is for you (the travel planner) to ensure all the proper safety plans and measures have been in place. This means assigning sufficient travel insurance, which includes medical cover, lost luggage, flight cancellations, in addition to natural disasters and terrorism and everything in between.

Employees must certanly be informed of the associated risks of their destinations, before travelling, and need to be informed of the course of action to follow in the event there is a travel emergency.

It is crucial to always know where your companies travelling employees without exception. There is numerous apps and online tools that you can use to keep track of and stay in touch with your travellers.

PRE-BOOK TO SAVE
You can save more whenever you plan ahead in regards to making travel arrangements. Research has proven that business travellers who only book their flights a day beforehand - can end up paying as much as 200% more for his or her flights.

On the other hand - airfares are usually the lowest priced from three weeks and more prior to the departure date. Employing an advanced purchase strategy, you can reduce or moderate the influence of price fluctuations in your company's travel budget. Although it's not necessarily possible to book up to now ahead of time as meetings and schedules are occasionally changed at the final minute), it is certainly worth the effort in the long term.

APPOINT THE MOST QUALIFIED PERSON
Travel planning is not an easy task - it's far more than just coordinating itineraries. The responsibilities of a travel manager vary from bookings, policy management, budget approvals, reporting and handling travel emergencies. Then there's the time-consuming task of finding probably the most affordable flights, ground transport, accommodation etc.

Managing your company's travel plans yourself has some advantages, such as for example great understanding of the wants and schedules of your travellers. However, employing a skilled and well-equipped corporate travel agencies could save you a lot of the hassle. Quality TMCs have a comprehensive understanding and understanding of the travel industry, which empowers them to learn when, how and where to get and book the best offers. Furthermore, TMCs often have global buying power and long-standing relationships with suppliers - which provide you with the added good thing about to be able to secure discounted fares on larger travel volumes accommodation.

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