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If you are hiring a physician, pharmacist, dentist, or nurse who will administer and prescribe medications, you will need to conduct a DEA search as part of the hiring process. DEA numbers are unique identifiers, and a practitioner can have more than one DEA number if they are practicing in more than one state. What is a DEA Number? A DEA number is the identifier that allows medical professionals to write prescriptions for controlled substances. DEA numbers consist of two letters, six numbers, and one check digit. DEA numbers are smart numbers meaning some of the digits have meaning. The first letter indicates the registrant type: B for clinics or hospitals E for manufacturers C for practitioners R for narcotic treatment programs The second letter is the first letter of the prescribers last name; the number 9 is used for prescribers who use a business address instead of their names. The remaining characters are numbers. There is a manual method that you can use to check the validity of a DEA number which is outlined below. Step Algorithm Example Step Algorithm Example Step 1 The first two characters must be uppercase letters BB1388568 Step 2 Sum the first, third, and fifth digits 1 + 8 + 5 = 14 Step 3 Sum the second, fourth, and sixth digits. 3 + 8 + 6= 17 Step 4 Double the number obtained in step 3. 2 × 17 = 34 Step 5 Sum the numbers from steps 2 and 4. 14 + 34 = 48 Step 6 If the last digit of the DEA number is the same as the last digit of the number obtained in step 5, the DEA number is considered valid. The last digit of BB1388568 and 48 is the same, 8. This checksum indicates that the DEA number is valid. When conducting a DEA search, most pharmacies and health care facilities use software and online tools for verification. If you conduct a search and the result comes back with no match, the first step is to check with the practitioner to ensure there was no typo in the number. If the search still comes back with no match or indicates the DEA number has expired DEA you will have an issue that must be addressed with the practitioner before hiring. DEA Numbers must be renewed every three years. If you find that a practitioners DEA number is not valid, it could be that their DEA number has expired. It takes up to 12 weeks by mail and six weeks online for the DEA renewal process. If your DEA search fails, the first step you may want to take is to ask the practitioner for their license expiration date and if they have recently applied for renewal if it is past the renewal date. Multiple DEA Numbers Those medical professionals who practice in more than one state will be required to have a unique DEA number for each location in which they practice. If a practitioner relocates from one state to another, they can transfer their DEA license and do not have to obtain a new one. Once their application is approved, the DEA will issue a new certificate. Those practitioners who only work in a clinic or hospital are allowed to use the facilitys DEA registration if that is the hospital or clinics policy. DEA Number Lookup by NPI? There are several different ways to verify or look up an applicants DEA number. The first step is to ask the practitioner to supply the number; if for some reason, you cannot get it from them or just need to look it up quickly, you can do so through several databases available online such as . You can also call the DEA and ask about a specific license if you have the number and just need to verify it. In addition to searching for a DEA number using the practitioners name, you can search using their National Provider Identifier (NPI), a 10-digit number used to identify health care partners, including all payers. Websites like match 95% of all prescriber DEA numbers to their respective NPI numbers. This website, in particular, includes all type 1 prescribers – medical doctors, doctors of osteopathic medicine, naturopaths, chiropractors, dentists, nurse practitioners, physician assistants, optometrists, podiatrists, and others authorized to prescribe medication. You must perform a DEA search as part of the recruiting process if you are hiring a physician, pharmacist, dentist, or nurse who can administer and prescribe medications. DEA numbers are unique identifiers, and if a doctor practices in multiple states, they can have multiple DEA numbers. What is a DEA Number? A DEA number is a unique identifier that enables medical practitioners to write controlled drug prescriptions. Two letters, six digits, and one check digit make up DEA numbers. DEA numbers are intelligent numbers, which means that some of the digits are meaningful. The first letter denotes the category of registrant: B stands for clinics and hospitals.C for practitioners E for manufacturers The letter R stands for narcotic recovery services.The second letter is the first letter of the prescribers last name; the number 9 is for prescribers who use their business address rather than their names.The remaining characters are numbers. DEA Number Lookup by NPI? The DEA number lookup of an applicant can be checked or looked up in a variety of ways. The first step is to request the number from the practitioner; whether you are unable to obtain it from them or simply need to look it up quickly, you can do so using one of several online databases, such as . If you know the license number and just need to double-check it, you can call the DEA and inquire about it. You can look up a DEA number by using the practitioners name or their National Provider Identifier (NPI), a 10-digit number that is used to classify health care partners, including all payers. After every three years the DEA registration must be renewed. An applicants DEA number may be invalid because his license has expired. The DEA will take up to 12 weeks by mail and six weeks online to renew your registration.
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